About Ariel Business Group

Ariel Business Group is a dynamic consulting and management firm providing strategic business advisory, project management, and operational support to public and private organizations. We specialize in helping clients streamline operations, improve efficiency, and achieve sustainable growth through tailored business solutions. Our culture is collaborative, professional, and mission-driven — focused on delivering measurable impact.

Position Overview

The Office Manager / Executive Assistant will serve as a key administrative partner to the executive leadership team, ensuring efficient day-to-day operations across the organization. This individual will handle a broad range of administrative, organizational, and communication responsibilities — balancing attention to detail with a proactive, problem-solving mindset.

The ideal candidate is highly organized, professional, and adaptable — able to manage multiple priorities, anticipate needs, and maintain confidentiality while representing the organization with excellence.

Key Responsibilities

Executive Support

• Manage calendars, meetings, and travel arrangements for executive team members
• Prepare agendas, presentations, reports, and correspondence for executive meetings
• Support board and client meeting logistics, including scheduling, materials, and follow-up
• Maintain strict confidentiality and handle sensitive information with discretion

Office Management

• Oversee daily office operations, including supplies, vendor coordination, and facilities management
• Serve as the first point of contact for visitors, partners, and vendors
• Manage incoming communications (emails, calls, mail) and ensure timely responses
• Maintain organized filing systems (digital and physical) for company documents

Project & Administrative Support

• Assist with preparation of proposals, client documents, and internal reports
• Coordinate project timelines, deliverables, and team communications
• Support accounting functions such as expense reports, invoices, and basic bookkeeping coordination
• Monitor office budgets and assist with procurement and expense tracking

Team & Culture

• Support HR functions including onboarding, team events, and internal communications
• Help cultivate a professional, organized, and positive office environment
• Serve as a resource to team members for administrative or operational needs

Qualifications

• Education: Associate’s or Bachelor’s degree in Business Administration, Communications, or related field preferred
• Experience: 3–5 years of experience as an Office Manager, Executive Assistant, or in a similar administrative role
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace
• Excellent written and verbal communication skills
• Proven ability to handle confidential information with professionalism
• Highly organized, detail-oriented, and capable of managing multiple priorities
• Self-motivated with a proactive, solution-oriented approach
• Experience in consulting, staffing, or professional services industries is a plus

Compensation & Benefits

• Competitive salary commensurate with experience
• Paid time off and holidays
• Health and retirement benefits package (if applicable)
• Opportunities for professional development and growth